Privacy Statement

Privacy Statement for Colorado School of Mines Applicants

Privacy and Colorado Public Records

The Colorado School of Mines (Mines) endeavors to protect applicant and employee privacy, and prevent inappropriate and unnecessary disclosures of personal information. Various forms of personal information are collected during the recruitment processes for the following purposes:

  1. Assessment of educational and professional credentials; 
  2. Performance of criminal background checks (which are required for all new hires); and 
  3. Reference checking

If you are successful in obtaining a position with Mines, some or all of your personal information collected during the application process may become part of your employment record.

By submitting your application, you consent to our collection and use of personal information for the purposes outlined above. Failure to provide requested personal information during the recruitment process may affect our ability to assess or further process your application.

As an agency of the State of Colorado, documents shared with us or otherwise created or maintained by Mines may be subject to disclosure under the Colorado Open Records Act. When you share personal information with us, it may be released if required by subpoena, applicable law, or in accordance with our policies and procedures. Further, Mines is required to retain personal information for the period(s) of time necessary to comply with applicable record retention laws and policies.  Mines will not sell your information to third parties.

Social Security Information

If you receive an offer of employment, Mines will collect your social security number in compliance with federal and state laws for payroll and tax reporting purposes. We also give your social security information to benefit program providers as a part of your benefits enrollment.

Proof of Identity and Eligibility to Work

Under the Immigration Reform and Control Act of 1986, Mines is required to verify the identity and work authorization of every new employee through the completion of the I-9 form. As a federal contractor, Mines also participates in E-Verify, the federal online system used to determine employees' eligibility to work in the United States.

To verify your eligibility for employment with Mines, you should complete and sign Section 1 of the I-9 form prior to your start date if possible, but no later than the first day of your employment. Additionally, you must present documents that verify your identity and work authorization within the first three business days of your start date. Lists of acceptable documents are outlined on the I-9 form. If you fail to provide appropriate documentation by the end of the third business day, your appointment will be terminated as required by law.

Equal Employment

Mines is an Equal Opportunity/Affirmative Action employer and educator. Mines is committed to non-discrimination with respect to race, ethnicity, religion, age, disability, sex, sexual orientation, gender (including gender identity and gender expression), national origin, genetic information, military service and veteran status. Mines recognizes that diversity is key to its pursuit of excellence in learning and research. Mines is committed to developing student, faculty, and staff populations with differing perspectives, backgrounds, talents, and needs and to fostering a richer mix of ideas, energizing and enlightening debates, deeper commitments, and a host of educational, research, and service outcomes. As such, Mines values candidates who have experience working in settings with individuals from diverse backgrounds.